Job Description Main Responsibilities Organisational support, meetings and missions Organise workshops, meetings and conferences, including room reservation, organisation of receptions, preparation of participant lists, and provide secretarial support during the meetings.Organise and prepare official missions for staff including travel arrangements and processing of expense claims using SAP software; compile briefing files and assist in the preparation of mission reports. Publications and documents Provide assistance in the preparation of documents and reports, in both official languages (English and French), in accordance with the OECD Style Guide. This includes proof-reading, formatting and the use of standard OECD software.Draft short correspondence or notes in both official languages.Establish and maintain effective record management, structured document retrieval and workflow management systems.Upload documents to O.N.E. and the community sites.Assist in the preparation of material for the Internet site, ensuring that the information is regularly updated. General administration Prepare contracts, recruitment requests and payment orders for invited experts and external consultants.Act as back-up to other support staff in the Division when necessary.Carry out other tasks as requested Continuous learning and process improvement Keep informed about the Directorate's work commitments, milestones and main sources of funding, and support policy staff in the implementation of the Programme of Work and Budget.Pro-actively suggest improvements to existing administrative processes, workflows and working methods.Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows. Qualifications Ideal Candidate Profile Academic background Post-secondary level of education.Office management and secretarial studies would be a definite advantage. Professional background Relevant experience as an assistant, preferably in an international organisation, with an experience in the organisation of meetings both on site and outside.Relevant experience in the preparation of documents and publications.Good knowledge of the administrative rules and procedures of the Organisation or a similar environment, in particular regarding the organisation of meetings and missions, as well as those related to documents management, or proven ability to learn and assimilate new rules and procedures quickly. Tools Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Excellent command of the OECD's software package and corporate tools and the ability to make optimal use of these tools and new technologies or the ability to learn and adapt to new tools quickly and an awareness/interest in new technologies. Languages Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.Knowledge of other languages would be an asset. Core Competencies OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies. Additional Information Closing Date Applications should reach us no later Sunday 11 January 2026 at 23h59 (Paris time). Contract Duration 13-month fixed-term appointment, with the possibility of renewal to a maximum of 36 months